Work Smarter, Not Harder: iOS Apps for Small Businesses

When you own a small business, it’s your baby. You want to handle everything down to the last detail, even if you end up curled up in a corner when the lack of a work-life balance comes crashing down on you. Delegating tasks to employees is a good first step toward confronting this issue, which affects many small business owners. Putting your technology to work for you helps with the rest. These iOS apps allow you to work smarter and not harder, so you don’t have to keep looking over your employee’s shoulders, and actually manage to relax.

Dropbox

Cloud storage is widely used by many companies, and for good reason. The ability to upload all of your needed files to an account that you can access from anywhere, and sync across your devices, means time saved. running back to the office because you forgot to grab the sales projections for your investors is suddenly not an issue. Dropbox is a household name for personal and business cloud storage, and its business features give you powerful file sharing and collaboration tools that are safe and secure.

Quickbooks 2013

Book keeping and accounting isn’t the most glamorous task, but until you can afford an accountant on staff, you’re stuck doing it yourself. Make this process slightly less painful by using the Quickbooks 2013 app. According to the Apple Store, it allows you to create invoices, check out your profit and loss on the go, create estimates, and analyze your profit and loss.

Evernote

When you don’t need a full blown collaboration tool, but you do want to sync notes filled with business information, meeting minutes, and ideas to your team, Evernote works perfectly for this application. This powerful app gives you the ability to share your notes with your team, adding in files and media for supporting documents.

Go to My PC

Are you separated from your computer when you travel for business, have vendor meetings, and are otherwise out of the office? Instead of stressing because of the lack of access to your main computer, use a remote desktop connection app such as Go To My PC. Despite the name, it also works perfectly well on Macs if you use Apple for more than your mobile products. You connect directly to your computer and can access it as though you were right in front of it. The connection is secure so your data is kept safe.

American Express Receipt Match App

American Express is known for the best small business credit cards from AMEX, and they have an app that makes it even more appealing as a prospect. The American Express Receipt Match App works as a typical receipt scanning app to start with. Once you or your employees enter in their receipt information, however, the app searches for matching transactions from your credit card statement. That way you don’t have to wonder which card it ended up on, and you have a full accounting of all of your receipts. This makes claiming expenses and deductions that much simpler at the end of the tax year.

Software for Hard Numbers: QuickBooks and Small Business Accounting

Searching for the right financial software for your small business can be more than a tad overwhelming. There are so many choices on the market today spanning the price spectrum from thousands of dollars to free, and there’s a good chance your budget may fall closer to the “free” side then the “thousands of dollars” side. While a quick Google search of “financial software for small business” will yield a bumper crop of options, we’re going to give you a review on the tried and true, Intuit’s QuickBooks.

Year after year, QuickBooks (not to be confused with Intuit’s “Quicken, which is strictly for household accounting and not geared for running a business) has been recommended by a multitude of PC and business-related publications, and for good reason. Here’s a quick look at some of QuickBooks advantages:

1) It’s User-Friendly.

QuickBooks’ intuitive format has made it popular among small business owners who lack a huge amount of accounting acumen. For example, when you enter a check into QuickBooks, the form you use to do so looks exactly like a check. No need to be a wizard with numbers. And since QuickBooks was designed as the business answer the much more basic Quicken, it’s easy to navigate for those who do not have a financial background.

2) It’s Inexpensive.

Don’t expect to pay a ton of money on QuickBooks. Most versions will have everything you need for your small business and then some for around $200.

3) It Allows Multiple Users.

QuickBooks can increase your business’s productivity by allowing up to five people to access your company’s QuickBook profile at a time. Granted, you’ll need to purchase additional licenses for those people (the cost of an additional license will run you the same as the price of purchasing QuickBooks), but you may find that the benefit of having more than one person making entries will far outweigh the cost.

4) It Makes Tax Preparation Easier.

You can run a variety of reports on QuickBooks, including all of your business’s yearly expenses and income, and those reports can be exported to a Microsoft Excel spreadsheet that you can simply email to your accountant.

5) It Could Increase Your Profits.

The time you save by using financial software to manage your small business’s finances could free up more time for you to do what you do best: Work on selling your product, networking, and securing more customers.

QuickBooks is by no means perfect. Users have complained of issues with audit trails, and if you choose to use QuickBooks’ online version, you operate at the mercy of your Internet speed, as well as program outages and limited features. As for the full, non-Internet version, expect to pay to upgrade your QuickBooks, although a once-yearly upgrade should be enough to keep your software up-to-date. And if you want QuickBooks to manage your payroll, you’ll have to pay an additional fee for that, too.

Furthermore, your business may to grow to a size where QuickBooks might not be enough financial software for you. But we tend to think that is more of a good thing than a bad thing, don’t you?